Certified Copies of Documents

Keep original documents safe

When you submit documents to TQI they will not be returned so it’s important you don’t send original documents.

Instead, you can send certified copies of those documents and keep the originals in a safe and secure location. It is rare for anyone to ask to see an original but, if this happens, deliver it in person.

To prove the copies you send to TQI are exact duplicates of the original, you will need to get them certified.

Applying from outside Australia? You need to read this

How do I get a document certified?

You will need to take the original document to someone who can certify it (in some cases they will make the photocopy but take copies with you just in case). They must then:

  1. sight the original to ensure both are identical
  2. write on or stamp the copy with a confirmation like ”I have sighted the original document and certify this to be a true copy of the original”
  3. write their name, signature and date of signing on the copy and put their business stamp on each page under the confirmation
  4. provide their contact details, including postal address, telephone number and position/occupation.

Important notes:

  • If the document is more than one page, all pages must be separately certified.
  • The certification must be on the actual copy, not on another page attached to the copy.
  • Certified copies must include original signatures and stamps.
  • Copies of certified copies will not be accepted.
  • Faxed, scanned or emailed copies are not acceptable except where approval has been given by TQI.
  • If any of the documents are in a language other than English, they must be accompanied by an English translation prepared by an accredited translator.

Who can certify a document?

It’s easier than you think to find someone to certify a document. You can take your originals to any branch of Australia Post where a member of staff should be able to copy and certify your document/s. There are other people who can certify documents, including (but not limited to):

  • a full-time teacher, Principal or Deputy Principal at a school or tertiary education institution
  • a registered and practicing nurse, physiotherapist, dentist, medical practitioner, pharmacist, veterinary surgeon
  • a legal practitioner
  • a bank officer with five or more continuous years of service
  • a police officer
  • a Justice of the Peace.

Click here for a full list of approved people who can certify a document PDF icon (387 KB)  who can certify a document RTF Small (73 KB)

One final step

Once you have completed your online application, TQI will email you a Statutory Declaration that must be signed and witnessed by a person authorised under the Statutory Declarations Act 1959 external link.

Applying from a country outside Australia?

If you are applying for TQI teacher registration from a country outside Australia and need to get your documents certified, you have two options:

  1. Find someone employed in an occupation included in the approved list PDF icon (387 KB) approved list RTF Small (73 KB), e.g. a doctor, police officer, teacher or lawyer, who is professionally registered or enrolled in Australia. They may be living and working in your country temporarily.
  2. Visit the Australian Embassy, High Commission or Consulate and have an appropriate officer certify your documents.

Can’t find an Australian to certify your documents?

TQI will accept copies of documents that are certified by a:

  • Certified Practicing Accountant or Chartered Accountant
  • Commissioner for Oaths, Justice of the Peace or Notary Public
  • Magistrate, judge or solicitor
  • Medical practitioner (doctor)
  • School Principal.

They must be licensed or registered under law in your country to practice their occupation.

One final step - the Statutory Declaration

Once you have completed your online application, TQI will email you a Statutory Declaration that also must be signed and witnessed by a person authorised under the Statutory Declarations Act 1959 external link.

If you are applying from outside Australia, the witness must be professionally registered or enrolled in Australia. They may be living and working in your country temporarily.

You can also visit the Australian Embassy, High Commission or Consulate to find someone qualified to sign the Statutory Declaration.

Can’t find someone to sign your Statutory Declaration?

TQI will accept a similar declaration made under the law of your country of residence. Download this sample declaration (PDF icon 230 KB) sample declaration RTF Small (67 KB) and:

  • make sure your declaration includes the same words
  • have it completed and signed by an approved witness (this may be a lawyer, doctor, Notary Public, Commissioner for Oaths for example) in your current country of residence.

We strongly recommend you get the advice of a lawyer to ensure you follow the correct procedures for preparing a declaration in your country.